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TraKDocument Specifications
| User Management |
- Add new users
- Modify, edit, or delete users
- Control levels of user access to the system
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| Workflow Management |
- Create new workflows
- Manage workflow categories
- Assign documents related to one workflow
- Categorize files in a workflow group
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| Document Management |
- Create new categories (departments, factories, branches) and assign a physical folder in the server for document storage.
- Organize documents by category, type, author and others.
- Securely allow authorized users full access to a document system from anywhere, using either the Internet or intranet.
- Edit documents with third-party editing tools, such as Microsoft Office tools.
- Track document history, changes and status.
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| Search |
TraKDocument offers customizable searches using:
- Time, Date
- Author, editor
- Subject
- Title, file name, description
- Words in content
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Functions
| Version Control |
- Allow users to edit only the latest version of a document
- Compare and contrast differences (including additions, deletions, and replacements) between any two versions of a document
- Track document version by revision.
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| Help System |
- Extensive and comprehensive online help system
- Online FAQs
- Online training and troubleshooting guide
- Downloadable/ printable manuals
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| Data Recovery |
- Back up data
- Perform data recovery actions
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Reports
| User Reports |
- Generate detailed reports of user activites
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| Workflow Reports |
- Workflow lists
- Workflow content reports
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| Document Reports |
- Generate document lists
- Categorize document reports by type, author, date/time, etc.
- List documents by workflow
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| Version Tracking |
- List all versions of a document
- List all users who have accessed or edited a workflow
- List document history, changes and status
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